Role Summary: Administrative assistant acts as an assistant to Staff Services to organize and maintain physical and electronic records, ensuring efficient storage and retrieval.

• Willingness to accept the most effective role.
• Ensures that staffing requirements are met and use staff efficiently. 
• Ensure that everyone’s timecard is accurately representing their hours worked
• Ensure that time off requests are applied to the schedule, shift trade requests are reviewed and accepted/denied promptly
• Answering Dispatch phone to keep track of call-ins, people who are late, and documented
• Keeping track of occurrence points allotted and providing/delegating verbal warnings promptly
• Checking for proper uniform before employee clocks in and providing uniform items needed at any point in the day
• Sending staff to the sections that need help as they clock in
• Updating staff Excel sheets, scheduling info, and communicating regularly with staff services for anything they need.
• Creating Excel/Word documents to assist with managing or informing staff.
• Communicate with Supervisors and Management as needed to comply with our Facilities EAP
• Effectively learn radio codes and communicate via radios

Qualifications:

Ø Must be at least 18 years old.

Ø Ability to provide clear direction, motivation, and support to team members.

Ø Willingness to work flexible hours, including holidays and weekends if necessary.​​​​​​​

Physical Requirements:

• Walking to and from your entire assigned area, climbing ladders and stairs when necessary.
• Standing with or without movement for extended periods of time.
• Exposure to multiple, high-stress situations at any given time.
• Sitting for extended periods of time 
• Bending, pushing, pulling, and lifting heavy objects.
• Must frequently use hands/fingers to handle tools, or controls; and reach with hands and arms.